This episode examines the process I use and suggest to decide who to invite to specific meetings.
People to Invite
In general, the best people to invite are those who can:
- Make decisions
- Give valuable input and insights
- Move things forward
People Not to Invite
Inviting the wrong people often drags the meeting down, makes it difficult to facilitate, and make decisions.
I do not invite people to my meetings or ask them not to attend if they:
- Are curious to hear what is going on
- Can’t explain why they need to attend
- Can’t explain what value they will bring or ADD to the meeting
- Just want “keep tabs on what’s going on”
If someone simply wants to be “informed” I don’t think that is a sufficient reason to attend unless the meeting minutes aren’t very good. Great meeting minutes should address all these needs. Are your minutes great?
- Set a limit of two people from a given team or function
- Send minutes to anyone that wants to receive them
- Make the minutes so good that people can substitute them for attending the meeting
- Keep track of each attendee and the function they represent with a “people map.”